San Diego Veterans For Peace Bylaws

Revision #4
Approved April 3, 2012

I. NAME

  1. The name of this organization shall be: San Diego Veterans for Peace, Hugh Thompson Memorial Chapter 91 (SDVFP).

II. PURPOSES

  1. The primary purposes of San Diego Veterans for Peace, Hugh Thompson Memorial Chapter 91 shall be:
  2. a)  To work towards increasing public awareness of the costs of war.
    b)  To restrain our government from intervening, overtly and covertly, in the internal affairs of other nations
    c)  To end the arms race and to reduce and eventually eliminate nuclear weapons
    d)  To seek justice for veterans and victims of war
    e)  To abolish war as an instrument of national policy.

  3. To achieve these goals, members of San Diego Veterans for Peace, Hugh Thompson Memorial Chapter 91 pledge to use non-violent means and to maintain an organization that is both democratic and open with the understanding that all members are trusted to act in the best interests of the group for the larger purpose of world peace.

III. AFFILIATION

  1. San Diego Veterans for Peace, Hugh Thompson Memorial Chapter 91 (SDVFP) shall be a chartered chapter of the Veterans for Peace (VFP).
  2. SDVFP may form temporary coalitions with other organizations of like mind, subject to approval by the membership or the Executive Committee.
  3. SDVFP may endorse specific events or actions that support the primary purposes, subject to approval by the membership or the Executive Committee.

IV. MEMBERSHIP

  1. Active members shall be all persons who are members of the national Veterans for Peace and who choose to affiliate with San Diego Chapter 91. This includes veteran and associate members.
  2. Veteran members are defined to be members of SDVFP who are former members of the armed forces of the United States, or other countries, whether active duty or reserve.
  3. Associate members are defined to be non-veteran members of SDVFP.
  4. The right to vote and to hold elective office or appointed position within SDVFP shall be limited to active members, both veteran and associate.
  5. The rights to and privileges of membership shall not be abridged in any way because of age, sex, race, color, ethnic group, marital status, national origin or sexual orientation.

V. DUES, FEES AND ASSESSMENTS

  1. The basic annual dues for active members will be set and collected by the national organization of Veterans for Peace.
  2. Local dues will be set by vote of the membership, upon recommendation of the Executive Committee, and collected by the Treasurer. In cases of need, provision will be made for membership without local dues.

VI. POLICY-MAKING BODY

  1. The policy-making body of SDVFP shall be the plenary meeting of active members. Between plenary meetings, the policy-making body of SDVFP shall be the SDVFP Executive Committee.
  2. SDVFP shall have regular meetings every month; the number, place and time of meetings to be decided by the Executive Committee.
  3. Special meetings of SDVFP may be called by the President, the Executive Committee, or by the petition of twenty percent (20%) of active members.
  4. For emergency meetings of SDVFP during crisis situations, the Executive Committee shall adopt procedures to notify members of meeting dates, places, and times.

VII. OFFICERS

  1. The officers of SDVFP shall be a President, a Vice-President, a Secretary, and a Treasurer.
  2. These officers shall be and remain currently paid-up members of SDVFP and VFP National as a condition for nomination to and service in their respective positions during their terms of office.
  3. Elections shall be by open nomination and secret ballot.
  4. Officers serve for a term of one year, commencing January 1st of each calendar year, and may be reelected.
  5. A vacancy shall be deemed to exist in the case of death, resignation, or inability to serve in any of the offices of SDVFP. In the event of a vacancy occurring in the office of the President, the Vice-President shall assume the office. In the event a vacancy occurs in the other offices, a special election shall be held to elect successors to fill the unexpired terms.
  6. The President shall be the chief executive officer of SDVFP and its policy leader. The President shall:
  7. a)  Preside at all meetings of SDVFP and Executive Committee;
    b)  Prepare the agenda for the meetings of SDVFP and Executive Committee;
    c)  Be the official spokesperson for SDVFP;
    d)  Be familiar with the governance documents of VFP and SDVFP;
    e)  Call meetings of SDVFP and the Executive Committee;

  8. The Vice-President shall:
  9. a)  Serve as assistant to the President in all duties of the President;
    b)  Assume the duties of the President in the absence of the President;
    c)  Be responsible for formation and distribution of the SDVFP’s calendar of activities; and
    d)  Serve as coordinator of committee activities at the direction of the President.

  10. The Secretary shall:
  11. a)  Keep a careful and accurate record of the proceedings of each meeting, regular or special, of SDVFP.
    b)  Be responsible for the distribution of minutes, notice of meetings, and agendas for all meetings to members of the Executive Committee and the membership as appropriate;
    c)  Carry on the correspondence pertaining to the affairs of SDVFP as directed by the President;
    d)  Prepare ballots for all elections.
    e)  Keep an accurate roster of the membership of SDVFP;

  12. The Treasurer shall:
  13. a)  Receive all funds belonging to SDVFP and be responsible for their safekeeping and accounting;
    b)  Pay out such funds upon orders of the President;
    c)  Prepare a written financial report for each regular meeting of SDVFP;
    d)  Submit membership and financial reports to VFP.

VIII. EXECUTIVE COMMITTEE

  1. The Executive Committee shall be composed of the officers, any members of SDVFP who hold elected or appointed office or committee appointment in the national VFP, the immediate past President of SDVFP, and three other members elected to the committee from the general membership. The SDVFP Executive Committee, comprised of members of San Diego Veterans for Peace, Hugh Thompson Memorial Chapter, derives its powers from and shall be responsible to the membership.
  2. All members of the Executive Committee shall be and shall remain currently paid-up members of SDVFP as a condition for nomination to and service in this position.
  3. Vacancies of the Executive Committee shall be deemed to exist in the case of death, resignation, or inability to serve in this position. In the event of a vacancy occurring in an elected position other than president, a special election to fill the vacancy shall be held at the next regular meeting of SDVFP.
  4. The duties of the Executive Committee shall be to:
  5. a)  Make proposals to establish SDVFP policies and objectives;
    b)  Make necessary decisions between plenary meetings of SDVFP
    c)  Coordinate the activities of SDVFP
    d)  Propose the annual budget of SDVFP for approval on or before the first meeting of the calendar year;
    e)  Propose the annual dues of SDVFP for approval by the membership.
    f)  Exercise all of the business and organizational powers and duties for SDVFP as prescribed by law and these bylaws, subject to any restrictions which may be imposed by the membership.

  6. A quorum for all meetings of the Executive Committee shall consist of a majority of all voting members of the Committee.

IX. NOMINATIONS AND ELECTIONS

  1. Notification of offices open for election, nomination procedures, and election timelines shall be announced at regular meetings.
  2. a)  Any active member, at his/her request, shall have his/her name placed upon the ballot for an office of SDVFP.
    b)  The name of any active member may be placed in nomination by any other member, with the consent of the nominee.

  3. Election of officers shall be conducted in the month of December by secret ballot of the general membership.
  4. The Executive Committee may adopt Standing Rules setting forth the procedures for conducting elections.

X. RECALL ELECTIONS

  1. A recall of any person in an elective position may be initiated by a petition signed by one-third (1/3) of the active membership. A statement of the reasons for the proposed recall shall be part of the recall petition.
  2. Each person named in the recall petition shall have the right to make a rebuttal statement which shall be distributed at least seven days before the recall election.
  3. Recall elections shall be by secret ballot.

XI. COMMITTEES

  1. Committees may be established and discontinued by the Executive Committee or the general membership.
  2. Each committee shall submit periodic reports to the Executive Committee.

XII. MEETINGS OF THE GENERAL MEMBERSHIP

  1. Meetings of SDVFP may be called by the President, the Executive Committee, or by written petition of twenty percent (20%) of the membership.
  2. A quorum for meetings of SDVFP shall be a minimum of five active members.

XIII. PARLIAMENTARY AUTHORITY

  1. Robert’s Rules of Order, newly-revised, latest edition, may be followed at all meetings of SDVFP and the Executive Committee at the discretion of the officer presiding.

XIV. AMENDMENTS

  1. These Bylaws may be amended by a two-thirds (2/3) vote of the representatives and officers at any regular or special meeting of SDVFP.